Job Summary
The Purchasing Administration at Javaland is responsible for providing administrative support to ensure smooth and efficient purchasing operations. This role involves handling purchase orders. The Purchasing Administrator plays a key role in maintaining vendor relationships, initiating payment requests, and following up on outstanding documentation or payment issues. Additionally, the Purchasing Administrator assists in tracking project costs, performing vendor follow-ups, and maintaining procurement records in compliance with company policies and project timelines. Attention to detail, good communication skills, and a strong understanding of construction procurement are essential for this role.
Job Responsibilities
- Generate relevant procurement and tax reports from the system when required.
- Maintain an up-to-date vendor database and supplier documentation (quotations, contracts, delivery orders, invoices).
- Assist in vendor registration and evaluation processes.
- Ensure all purchasing transactions are SST-compliant.
- Handle filing and archiving of purchasing documents in both hardcopy and digital formats.
- Negotiating contracts with suppliers to meet quality, cost and delivery requirements;
- Operating recording systems to track all movements of goods, and ensuring reordering and restocking at optimal times;
- Liaising with other departments and customers concerning requirements for outward goods and associated forwarding transportation;
- Establishing and directing operational and administrative procedures;
- Planning and directing daily operations;
- Overseeing the selection, training and performance of staff.
- Provide general administrative support to the procurement team.
Job Requirement
- Female
- Max. age 35 years old
- Candidate must process at least a Professional Certificate, Advanced / Higher / Graduate Diploma, Degree, Advanced Degree.
- Fluent in English, Bahasa Malaysia, optionally Mandarin.
- Positive attitude, passionate on collaborative teamwork, excel at interpersonal skills.
- Excellent written and verbal communication skills.
- Adaptable to change, able to pivot and find alternate solutions, demonstrated capability in meeting new challenges.
- Good problem solving skills, able to navigate unexpected situations or conditions.
- Critical observer-thinker, bringing fresh perspective and offer intuitive solutions and ideas.
- Demonstrated leadership skills in driving teamwork excellence, conflict resolution.
- Business-minded where applicable with entrepreneurship skill to ensure business success.
- Have knowledge of using AutoCount Accounting software and Sales and Service Tax (SST) reporting within AutoCount system
Application Requirements: *(please upload the following documents combined into a single PDF File)
- CV
- Photo
- Identification Document (IC/Passport)
- Cover Letter
- Academic Certificates
- Latest transcript (for fresh graduate)
- Portfolio (if applicable)
- Other supporting documents
